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- Student Affairs Committee - Introduction
Student Affairs Committee - Introduction
- To coordinate daily student affairs (except academic and behaviour-related affairs)
- To establish a healthy campus, cultivate healthy eating habits, and help students grow healthily.
- To take care of students with financial difficulties, assisting them in applying for funding from different organisations.
- To monitor student services provided by external organisations (except academic-related services) to ensure their service quality.
- To monitor the health of children as well as the spread of infectious diseases at school.
- Inviting registered nutritionists to give talks on healthy eating for parents, students and teachers.
- Implementing school-based and community-based after-class learning and support programmes to raise students' language and social abilities.
Person in Charge | Scope of Work | ||
Team leader 左秀卿 | Item | Work Summary | |
1. | Lunch arrangements | Coordinating the collaboration with lunch suppliers | |
Coordinating arrangements for student lunch | |||
Overseeing the monitoring group of lunch arrangements | |||
Managing the submission of tenders for school lunch supply | |||
Monitoring the operation of vending machines | |||
Monitoring the operation of the tuckshop | |||
Implementing healthy eating policies; work includes reviewing and amending policies when necessary | |||
Inviting nutritionists to give talks on healthy eating for parents, students and teachers | |||
Managing the team of parent volunteers who help out at lunch | |||
Coordinating lunch tasting sessions at the Primary 1 orientation programme in August | |||
2. | Photo-taking arrangements | Making arrangements on photo-taking sessions for students, graduates and teaching staff; which includes publishing notices, and coordinating photo ordering and distribution | |
3. | Student health care services | Making arrangements on student health care services; which includes publishing notices, contacting the Department of Health and processing forms and reports | |
4. | School dental care services | Making arrangements on student dental care services; which includes publishing notices, contacting the Department of Health and processing forms and reports | |
5. | Vaccination programmes | Arranging vaccination programmes for students, e.g. rubella vaccination (for Primary 1 and 6 students); work includes contacting the Department of Health and processing related forms | |
Arranging influenza vaccination programmes for students (of Primary 1 and 6); which includes contacting relevant organisations and processing related forms | |||
6. | EatSmart School Accreditation Scheme (ESAS) | Following up on matters related to the EatSmart School Accreditation Scheme (ESAS); which includes contacting the Department of Health, meeting lunch suppliers, arranging tasting sessions for parents, and handling forms and reports | |
7. | School uniform | -Coordinating the submission of tenders for school uniform supply and contacting uniform providers -Making arrangements for the P.E. uniform changes (replacement of old P.E. uniform by new house P.E. uniform); contacting uniform providers to provide quotation and samples of house P.E. uniform -Arranging venues for the school uniform sale | |
8. | Subsidy arrangements | Coordinating the processing and reviewing of applications for School-based Support Grant and Student Activities Support Grant, contacting relevant stakeholders, and processing application forms | |
Coordinating School-based After-school Learning and Support Programmes (EQKID); this includes contacting relevant organisations and applying for new courses | |||
Processing reports on the use of the Support Grant for Newly-arrived Children | |||
Conducting online surveys for newly-arrived children | |||
Managing affairs related to the Community Care Fund (Free Lunch at Schools) | |||
Processing applications for Student Travel Subsidy and School Textbook Assistance | |||
9. | Transfer students | Processing transfer students admission applications and examinations (Primary 2 to Primary 6) | |
Arranging activities for the Primary 1 student orientation programme (in August) and transfer student orientation programme | |||
10. | Drop out students | Processing student withdrawal applications | |
11. | Meeting minutes | Writing meeting minutes | |
12. | Voices of the children | Assisting in the distribution of "Voices of the Children" | |
13. | Holiday homework | Coordinating the collection of holiday homework by subject representatives | |
14. | Graduation dinner | Assisting parents of Primary 6 students and the PTA in planning the Graduation Dinner -Assisting interested parents to form the Acting Graduation Dinner Committee -Attending meetings of the Graduation Dinner Committee; explaining to members the purposes of the Graduation Dinner and the event's rundown -Assisting in notice publishing -Arranging time and venues for performance rehearsals after school -Handling conflicts between parents and students -Coordinating and monitoring performance content -Assisting in the reception of donations and gifts -Assisting in the drafting and reviewing of financial reports; handling of refunds | |
15. | Parent managers | Assigning the parent managers of the Incorporated Management Committee -Planning the election rundown -Contacting the Returning Officer of the Parent Manager Election -Publishing notices -Inviting the members of the PTA and parent volunteers to attend the counting session; arranging the division of labour -Arranging the venue for the counting session and inviting all candidates, parent managers and the alternate parent manager to attend the session -Arranging the purchase of supplies to be used in the election, including envelopes, scissors and voting forms -Notifying elected parent managers and to alternate parent manager of the registration arrangements | |
16. | Teacher managers | Making arrangements for the election of teacher managers -Planning the election rundown -Preparing the meeting agenda and annexes for the election of teacher managers -Following up on the arrangements of the election -Preparing the post-election meeting agenda and annexes for the teacher managers to arrange for the announcement of the election result | |
Person in Charge | Scope of Work | ||
Associate team leader 李惠雯 | Item | Work Summary | |
1. | Lunch arrangements | Following up on monthly lunch ordering form | |
2. | EatSmart School Accreditation Scheme (ESAS) | Following up on matters related to the EatSmart School Accreditation Scheme (ESAS), including: -Assisting in the monitoring of the operation of vending machines -Assisting in the monitoring of the operation of the tuckshop -Assisting in conducting surveys | |
3. | Photo-taking arrangements | Making arrangements on photo-taking sessions for students, graduates and teaching staff; which includes coordinating photo ordering and distribution | |
4. | Student health care services | Making arrangements on student health care services; work includes distributing notification letters from the Department of Health to parents | |
5. | School dental care services | Making arrangements on student health care services; work includes distributing notification letters from the Department of Health to parents | |
6. | Vaccination programmes | Assisting in the arrangement of vaccination programmes for students, e.g. rubella vaccination (for Primary 1 and 6 students); work includes distributing notification letters from the Department of Health or related organisations, and recruiting parent volunteers | |
Assisting in the arrangement of influenza vaccination programmes for students (of Primary 1 and 6); work includes distributing notification letters from related organisations, and recruiting parent volunteers | |||
7. | Meeting minutes | Writing meeting minutes | |
Person in Charge | Scope of Work | ||
Associate team leader 王笑眉 | Item | Work Summary | |
1. | School uniform | -Assisting in ordering of school uniform -Following up on matters related to school uniform orders -Conducting surveys on school uniform -Assisting in drawing analysis upon the submission of tender for school uniform supply | |
2. | Assisting in the design of each house's P.E. uniform and following up on the matter | -Assisting in the implementation of P.E. uniform changes (replacement of old P.E. uniform with new house P.E. uniform); this includes conducting research and helping with designs | |
3. | Subsidy arrangements | -Assisting in applications for School-based Support Grant; work includes collecting and verifying application forms, processing application lists, assisting in allocating funds, and notifying parents of application results -Assisting in the following up of the report | |
-Assisting in the applications for Student Activities Support Grant; work includes collecting and verifying application forms, processing application lists, assisting in allocating funds, and notifying parents of application results -Assisting in the following up of the report | |||
4. | Free Lunch at Schools | -Following up on the participant list of the Free Lunch at Schools scheme each month -Assisting in the following up of the report | |
5. | EQKID programme | Monitoring regularly the implementation of School-based After-school Learning and Support Programmes (EQKID) | |
6. | Meeting minutes | Writing meeting minutes |
Team leader | 左秀卿主任 |
Associate team leaders | 李惠雯老師、王笑眉老師 |